Mancini Legal Security Update – Auto-Response

At Mancini Legal, your security and the safeguarding of your financial information are of utmost importance to us. We want to take a moment to remind you about a crucial aspect of protecting your assets in this digital age.

Recently, there have been instances of fraudulent emails circulating in the legal industry and Solicitors have been targetted, with unauthorised individuals impersonating Mancini Legal and/or other firms. These emails may contain requests for you to send money or sensitive information. We want to emphasise that Mancini Legal will never request such actions via email.

To protect yourself and your financial interests, please remember the following key points:

Never Take Financial Directions from Unsolicited Emails: If you receive an email that asks you to transfer funds, make payments, or provide sensitive information, especially if it seems unusual or unexpected, DO NOT act on it.

Verify the Sender’s Domain: All legitimate communication from Mancini Legal will come from our official domain, which is “mancinilegal.law.” Please check the sender’s email address to ensure it matches this domain.

Urgently Contact Us if in Doubt: If you receive any communication that raises suspicion or if you have any concerns about the authenticity of an email supposedly from Mancini Legal, please contact our Helpdesk immediately at [email protected].

By following these precautions, you can help protect your financial well-being and the security of your personal information. We are committed to providing you with the highest level of service and security, and your cooperation in this matter is greatly appreciated.

If you have any further questions or require assistance, please do not hesitate to reach out to our Helpdesk team at the provided email address or by calling our main office number.

Thank you for your trust in Mancini Legal, and we look forward to continuing to serve your legal needs with the highest level of professionalism and security

Mancini Legal understands that your privacy is important to you and that you care about how your personal data is used. We at Mancini Legal respect and value the privacy of everyone who visits this website, https://mancinilegal.com/ and we will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested.

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account” means an account required to access and/or use certain areas and features of Our Site;

“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and when you use certain features of Our Site.
Details of the Cookies used by Our Site are set out in
Part 14, below; and

“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

2. Information About Mancini Legal.

Our Site is owned and operated by Mancini Legal Limited a Private Limited Company registered in England under company number 07828745. Registered address: 42B Carfax, Horsham, West Sussex, RH12 1EQ

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

4. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

5. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

a) The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15.

b) The right to access the personal data we hold about you. Part 13 will tell you how to do this.

c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.

d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 15 to find out more.

e) The right to restrict (i.e. prevent) the processing of your personal data.

f) The right to object to us using your personal data for a particular purpose or purposes.

g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.

h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

i) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15. It is important that your personal data is kept accurate and up to date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information
Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 15.

6. What Data Do You Collect and How?

Depending upon your use of our Site, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data and personal data relating to children or data relating to criminal convictions and/or offences.

7. How Do You Use My Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we use your personal data, and our lawful bases for doing so:

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and telephone or text message for news, and offers happening within our law firm. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time. We use the following automated system for carrying out certain kinds of profiling. If at any point you wish to query any action, we take on the basis of this or wish to request ‘human intervention’ (i.e. have someone review the action themselves, rather than relying only on the automated method), the Data Protection Legislation gives  you the right to do so. Please contact us to find out more using the details in Part 15.

● The following automated decision-making method(s) may be used:
● Inserting of Email Addresses, Name, Contact Number and Date of Birth.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15. If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so. In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

8. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

9. How and Where Do You Store or Transfer My Personal Data?

We will only store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation. We ensure that your personal data is protected under binding corporate rules. Binding corporate rules are a set of common rules which all our group companies are required to follow when processing personal data. For further information, please refer to the Information Commissioner’s Office.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
● limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality.
● procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we legally required to do so;

10. Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions. If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority. If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9. If any personal data is transferred outside of the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 9. If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

11. How Can I Control My Personal Data?

11.1 In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via our site, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided at the point of providing your details and by managing your Account)..
11.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

12. Can I Withhold Information?

You may access certain areas of our site without providing any personal data at all. However, to use all features and functions available on our Site you may be required to submit or allow for the collection of certain data.

13. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within 4 weeks and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

14. How Do You Use Cookies?

Our Site may place and access certain first-party Cookies on your computer or
device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. All Cookies used by and on our Site are used in accordance with current Cookie Law. Before Cookies are placed on your computer or device, you will be shown a Pop up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our Site may not function fully or as intended. Certain features of our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that our Site may not work properly if you do so. We have  taken great care to ensure that your privacy is not at risk by allowing them.

In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings. It is recommended that you keep your internet browser and operating system up-to- date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

15. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Alessandro Mancini Email address: Alessandro Mancini – [email protected] Postal Address: Mancini Legal Head Office – 42B Carfax, Horsham, West Sussex, RH12 1EQ

16. Changes to this Privacy Policy

We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes will be immediately posted on our site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 01/06/2022.

This is the Cookie Policy for Mancini Legal, accessible from https://mancinilegal.com/

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

• Account related cookies. If you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged out.
• Login related cookies. We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.
• Email newsletters related cookies. This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
• Forms related cookies. When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
• Site preferences cookies. In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

Third Party Cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

• This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.

If you are still looking for more information then you can contact us through one of our preferred contact methods:

• Email: [email protected]

Modern Slavery and Human Trafficking Statement 2022 – Ed.1

Introduction

This Modern Slavery and Human Trafficking Statement relates to actions and
activities during the financial year. The statement sets down Mancini Legal’s commitment to preventing slavery and human trafficking in our business activities and the steps we have put in place with the aim of ensuring that there is no slavery or human trafficking in our own business and supply chains. We all have a duty to be alert to risks, however small. Staff are expected to report their concerns and management to act upon them.

Our statement on slavery and human trafficking

Mancini Legal has a zero-tolerance approach to modern slavery, and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains. We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015.

We expect the same high standards from all of our contractors, suppliers and other business partners, and as part of our contracting processes, in the coming year we will include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude, whether adults or children, and we expect that our suppliers will hold their own suppliers to the same high standards.

Due diligence process for slavery and human trafficking

Mancini Legal undertakes due diligence when considering taking on new suppliers clients, and regularly reviews its existing supplier clients. The Company’s due diligence process includes evaluating the modern slavery and human trafficking risks of each new supplier client. Our business therefore takes the following proactive steps for eliminating risk by:

• Respecting the economic, social and cultural, political and civil rights of those involved in our operations
• Complying with all human rights legislation and adopting a human rights policy
• Developing ethical trading standards and practices by integrating processes to review, monitor and advise suppliers within existing business practices.
• Educating our staff about ethical trading and human rights
• Seeking to ensure our products and services are supplied to the highest technical and ethical standards by developing long-term trading relationships with suppliers.

Policies

The following policies also set down our approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in our operations:

2.1 Whistleblowing policy

Our business encourages all our workers, customers, and other business partners to report any concerns related to the direct activities, or the supply chains of, our organisation. This includes any circumstances that may give rise to an enhanced risk of modern slavery or human trafficking. Our whistleblowing procedure is designed to make it easy for workers to make disclosures, without fear of retaliation.

2.2 Employee & Company Code of Conduct

As part of our on-boarding process, our staff are required to read and acknowledge our company’s Code of Conduct policy in connection with the Modern Slavery Act 2015. These documents set out key requirements for our suppliers including, amongst other things, the mitigation of risks associated with slavery and human trafficking. It is made available on our external website which makes our expectations of employees, who are representing the company, clear of their actions and behaviour to undertake. This improves the accessibility and transparency of our processes for suppliers. Our Standard Terms and Conditions require our suppliers to comply with all legal requirements, including adherence to the Modern Slavery Act.

2.3 Corporate Social Responsibility

The company has appointed a corporate social responsibility consultant to undertake a risk analysis of Mancini Legal’s supply chain and create an action plan to improve transparency and accountability to ensure monitorization and progression of combating against modern slavery.

Training

To ensure a good understanding of the risks of modern slavery and human trafficking in our business and supply chains, the Company ensures that all its staff members, including directors, are provided with the requisite training and are briefed on the subject. This is conducted as a regular agenda item which is discussed at management meetings within the business and support departments, with information to be cascaded through the organisation. We also require our business partners to provide training to their staff and supplier chains. This is facilitated through a variety of supplier engagement activities.

Key Performance Indicators (KPI)

The Company uses the following key performance indicators (KPIs) to measure how effective we are in ensuring slavery and human trafficking are not taking place in any part of our business or supply chains related partners. We ensure that our partners have agreed to the supplier code of conduct. In addition, all existing and new employees and contractors complete the compulsory modern slavery training.

This Modern Slavery and Human Trafficking Statement will be regularly reviewed and updated as necessary. Mancini Legal endorses this policy statement and is fully committed to its implementation.

This Modern Slavery and Human Trafficking Statement has been approved and authorized by Mancini Legal CEO Alessandro Mancini.

Introduction

1. We are committed to providing a high-quality legal service.

2. We acknowledge that we may not always get it right, so if something has gone wrong, including in relation to our charges, we need you to tell us. This will help us to improve our standards of service.

How do I make a complaint?

3. You can contact us in writing (by letter, fax or email) or by telephone.

4. Complaints should be addressed to the Client Services Associate Terry McBride ([email protected]) or in writing to Terry McBride at Mancini Legal Ltd, 42B Carfax, Horsham, West Sussex, RH12 1EQ

5. In the first instance, it may be helpful to contact the person who is working on your case to discuss your concerns and we will do our best to resolve any issues. If you do not feel able to discuss your concerns with them, please contact the person responsible for the overall supervision of your matter, who will be named in the client care letter we sent you at the beginning of your matter.

6. To help us to understand your complaint, and in order that we do not miss anything,
please tell us:

● your full name and contact details;
● what you think we have got wrong;
● how you would like your complaint to be resolved; and
● your file reference number (if you have it).
● If you require any help in making your complaint we will try to help you.

How will you deal with my complaint?

At Mancini Legal Limited we are committed to providing the highest level of advice and service that we can. As a consequence our clients can expect the following level of service from us as a minimum standard:

Communication

1. For your convenience, our legal advisers will offer to meet you via Google Meet in the first instance and if this is not possible we will arrange a meeting at our offices.

2. We will keep you updated on progress at every key milestone of your case.

3. If you call one of our legal advisers but they are unavailable we will endeavour to get back to you within 4 working hours.

5. If you send a letter to us we will endeavour to reply by phone, email or letter within 3 working days of receipt.

Fees

1. We will be transparent about our charges from the outset and provide a realistic estimate for seeing your matter through to its conclusion.

2. If applicable we will carry out a regular review of costs incurred to date against the original estimate and advise you, in advance, should this estimate need to be adjusted.

3. We will ensure that you are fully aware of any possible expenses in dealing with your case as early as possible so that there are no surprises.

4. If appropriate we will endeavour to complete your case within a pre-agreed fixed fee.

Your Case

1. We will always fully consider the strengths and weaknesses of your case and advise accordingly, even if that advice is not to proceed.

2. We will never give advice just to generate more legal work; we will only ever give advice that is in your best interest.

3. If we cannot take your case for professional reasons or where we feel that another firm is better placed to help you, with your permission, we will recommend another law firm.

4. Where applicable we will provide monthly updates for your case.

Client Concerns

1. We will not share any personal information with anyone without your prior permission unless required to do so by law.

2. We promise to take seriously any concerns you may raise regarding the service you have received.

3. We will acknowledge any written complaint within 5 working days of receipt and endeavour to provide a substantive response within 28 days from this acknowledgement